We wanted to send a few quick updates on some upcoming items within the community.
1) Covenant Amendment Proposal - The requirements for the first phase of this process were satisfied, thank you to everyone who returned the response form! We needed 335 back and ended up with 385. The next phase will begin in January. At that time the official legal wording of the proposed amendment change will be sent to all owners for a vote. We will then need 2/3 of the community, or 883 homes, to cast their vote for or against the change. We will send plenty more information in the weeks to come as we approach this next phase. 2) Parking / Towing- As you are aware the Board recently adopted a revised policy regarding covenant enforcement and the penalties for covenant violations. Those took effect on November 1st. One of the biggest issues we continue to see is parking on sidewalks. Not only is this a clear violation of the Association covenants, it is a violation of local and state law as well as being a major safety issue. Not to mention the aesthetic aspect and its potential effect on property values. In the near future the HOA is going to coordinate with a local tow truck company to begin addressing this as necessary. The normal standard violation procedure will be followed with the requisite amount of written notice with ample time to correct the issue. If the sidewalk parking persists a sticker will be placed on the vehicle giving a final notice, followed shortly thereafter by a call to the tow truck company. Please note that ideally this wouldn't happen even a single time; it is nobody's goal or desire to have the tow truck come. But with the rampant sidewalk parking that continues to take place routinely this was the next course of action. If you have visitors to the home please have them park in the street opposed to the yard or sidewalk. The Association covenants do not restrict street parking, and although the City of Helena has local ordinance against it it's only if longer than 4 consecutive hours and an officer has documented the time. 3) Public Board Meeting - The HOA Board will hold another public meeting similar to the one that took place in September. This one will be held on Sunday, December 1st from 4:00 - 5:30pm in the clubhouse. All homeowners are invited to attend. Thank you everyone. We hope you have a great Thanksgiving and we will see you on Sunday!
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We are seven days away from the deadline for phase 1 of the proposed covenant amendment relating to rental restrictions. As a reminder the first phase requires us to receive a response from 25% of owners to show that there is enough interest for the community to hold a formal vote. The second phase is the actual vote and will require 67% of owners to vote in favor for the restrictions to pass. Right now we are still 15 responses short of the required amount needed to satisfy phase 1. If we do not get enough responses back by November 20th we cannot proceed to phase 2. If you have misplaced your response form I've attached a copy here. Also note SMS will have staff in the clubhouse tomorrow, Thursday the 14th, from 7:30AM - 11:00AM if you are unable to mail or email your form back. We will have copies on hand so all you would need to do is drop in, sign the response form, then be on your way. If you haven't yet submitted a response form please stop in tomorrow morning, thank you! We wanted to send out a few reminders relating to some ongoing or upcoming important items within Old Cahaba.
1) Compliance and ARC Policy Revisions- We sent an email blast on October 4th detailing the changes the Board approved with these two policies. Included in that communication was notice that these would take effect beginning Monday, November 4th. Those policies are attached to this email; please note that going forward these are the guidelines that will be followed. 2) Covenant Amendment Change - All homeowners were mailed information about a proposed amendment to the Association covenants regarding rentals. The first phase of this process involves sending back a signed response by Wednesday, November 20th. We need 335 responses received by that date and at the time of this writing we have received 294. If we do not get 335 responses by November 20th the community will be unable to formally vote to add rental restrictions. I have attached the original document that was mailed out. The Board has set up a Zoom meeting to discuss any questions homeowners may have. That virtual meeting will take place next Monday, November 11 from 6pm - 6:40pm and that link is here: https://us05web.zoom.us/j/82921213872?pwd=FvfUTlkneaLFuv7xJikhf2S889EQ0S.1 3) Public Board Meeting- The Board has scheduled another public Board meeting similar to the one that was held in September. This one will be held on Sunday, December 1st from 4:00 - 5:30PM in the clubhouse. For those unable to attend in person a virtual link will be created and sent prior to the meeting. |
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