Dear Homeowners,
In September 2024, we sent you a letter explaining the 2 Step Process to amend the Old Cahaba Covenants placing certain restrictions on renting homes in the community. We have successfully completed the first step in this process and this letter is to start the second step which is the actual “Vote” on this amendment. Attached to this post is a Proxy Vote Form (you should receive this in the mail also) to be used for you to cast your vote on the proposed amendment to the Declaration of Protective Covenants for Old Cahaba Residential Association, Inc. The amendment pertains to Leasing/Rental Restrictions (Article 3 § 22). In summary this amendment requires an owner to reside in the home for at least one year prior to renting the property and the term of the rental lease agreement must be for a minimum of one year. The attached Proxy Vote form details the exact language of the proposed amendment. At this time the Special Meeting to count the votes is To Be Determined and you will receive another letter giving you formal notice of this Special Meeting, date, time and place. Voting Options – Please read the attached proxy form carefully, complete it and return it as instructed. Option 1 - If you are unable or prefer not to attend the Special Meeting when it is scheduled, you can still make your vote count. If you know how you want to vote, we encourage you to submit the form in one of the two ways below as soon as possible: • Mail Your Proxy Form - Submit the completed Proxy Form to the Secretary of the Association by mailing it to: Old Cahaba Residential Association 211 Yeager Parkway, Suite B Pelham, AL 35242 • Email Your Proxy Form (PREFERRED) - Email a scanned/photographed copy of your completed form to [email protected]. Option 2 - If you are unsure how you want to vote and would like additional information, we will be holding a series of Town Hall type meetings to discuss this amendment. Meetings will be held February 11th, 13th, 25th and 27th at 5:30pm until 6:30pm at the Old Cahaba Clubhouse. Please attend one of these informational meetings. Option 3 - If you are able and wish to attend the Special Meeting: • Hand Deliver Your Proxy Form –Bring your completed proxy form to the Special Meeting when it is scheduled. At the Special Meeting, to be announced, all the votes submitted will be counted. According to the Covenants, we need 2/3 of eligible owners to vote in favor of this amendment for it to pass. That could be as many as 850 favorable votes. It is extremely important that all owners vote their preference and submit their vote either in person or by proxy. Thank you for your attention to this important matter. Should you have any questions or require additional information, please don’t hesitate to contact Selective Management Services at 205-624-3586 for assistance.
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